The authorization model: General and administrative

On many occasions it is necessary to help someone to make arrangements for you in the inability to go personally. Writing an authorization model that allows a representative to act for you will be useful and it will expedite the paperwork. This guide will treat each authorization model. They can be adapted according to the needs of the user who recurs to the representation by another person.

What is an authorization and what is it used for?

A representative’s authorization serves to enable a person to collect/deliver or request documentation on his or her behalf. It is done through a formal document authorizing such person to act in public centers/organizations/enterprises. The application, collection or delivery documents must always be signed by the authorised person, whose name appears on the authorisation.

Although it is recommended to do the paperwork always personally, another person may attend the appointment and present the documentation on your behalf. A formality-written authorization is the best way for not paralyzing your paperwork when you are unable to appear in person.

Use the authorization model for:

Acts that may be performed by an authorized representative:

  • Formulate applications.
  • Engage in or file resources and claims.
  • Acts and procedures of mere procedure. Although the authorization is presumed, the agency can claim the document that accredits it.

In order to entrust someone to perform in your name actions other than those mentioned, or paperwork that requires a legally binding contract of representation, consult the guide on the forms of representation: the mandate and the power of attorney.

Characteristics of this document

  • Authorized representatives can be natural or legal persons (entities, associations, etc.).
  • Requires acceptance by the representative.
  • It is also necessary to sign the representation to validate acceptance.
  • Must contain the procedures for which it is authorised.
  • Once the document has been submitted it may not be amended, without prejudice to the ability of the interested parties to grant its representation in different terms.

In which cases is authorization not allowed?

Although authorisation is an accepted mechanism, please be aware that some personal procedures may not be carried out by means of a voluntary representation authorization.

For example: To make a request for employment in Social Security it’s necessary to go personally. The reason is that a personal interview should be made to the interested party.

What type of authorizations are the most used?

  1. Administrative (for the management of formalities with public administrations: Tax agency, town halls, Directorate General of Traffic, registries, Social Security…).
  2. of guardian, parent, or mother (permissions).
  3. From one spouse to the other.
  4. Medical
  5. Among collaborating partners of a company.

What does the authorization model contain?

Depending on the procedure you intend to carry out, the authorization model contains:

  • Center, agency, institution or company to which it will be addressed.
  • Identifying data of the represented person: name, identity document, address…
  • Identifiable data of the authorized representative: name, identity document, address…
  • Reasons why the author cannot go to the appointment or submit the application himself.
  • Actions or management for which the representative person is authorized: they can be specific acts specified in the text, or general acts for their realization during a certain period.
  • if required, it will also contain information about the file, reference, location number, etc. In short, the relevant data that facilitate the processing.
  • The document must be accompanied by a photocopy of the DNI or passport of the represented and the authorised.
  • It’s very important that both parties, representative and represented, sign all the paper
  • The authorized or representative must certify his identity at the time of presentation to the agency, institution or company.

If you need advice on the authorization model, contact our specialist lawyers.